Frequently Asked Questions
Our expert team answer some of the most common questions we are asked about our products and services. Contact us if you have any further questions, to organise an obligation-free quote or to book a demonstration of our software.
Edval is a timetable management program that facilitates rapid construction of the school timetable using a combination of school determined business rules and automated processes.
Construction of the timetable is assisted by algorithms that can fix clashes and optimise the spread of lessons over the timetable cycle according to the captured requirements for teachers, rooms, classes and students.
Edval can auto-staff and auto-room the timetable as well as duty rosters, study rosters and on-call rosters.
Edval can generate complex elective lines for single or multiple year levels and facilitates comprehensive class list management, such as auto-population of classes, gender balancing of students and collapsing and/or balancing classes across elective lines among many other functions.
Read how Edval turned the arduous task of creating a timetable into a straight-forward, automated exercise at Coomera Anglican College in Queensland
Edval Daily works in association with Edval by overlaying the day to day variations of a school calendar to the cyclical timetable (as created in Edval).
Edval Daily records excursions, events and other non-cyclical timetable activities as well as staff absences.
Resulting classes requiring supervision and duties can be covered with casual teachers, extras, in-lieus, underloads, via teacher swaps or any other available teacher, either automatically or manually or they can be merged together to reduce the overall number of classes to cover, saving schools money.
The Daily bulletin and day sheets that show a teacher’s timetable for the day, their classes, covers, room changes, duties and events/excursions can be emailed or printed.
Edval Daily also includes automated Exam block scheduling in 5 steps including auto-staffing and rooming.
Edval Choice is a seamlessly integrated module of Edval that allows student subject selection forms to be configured and managed from within Edval and student preferences – collected online – to be easily pulled back into the Edval timetable file for line generation. No separate modules, no importing or exporting of data.
Edval Choice ensures that students select the correct number, type and combination of subjects to meet the school’s curriculum requirements as configured in Edval and records the time of student selection submission.
It can also be used for sport selections and prefect voting as well and provides a secure web-based interface for students to view their own timetable including daily changes.
Edval software licences are annually renewable.
Only one user can access Edval at a time. If another user tries to access Edval while another user is already accessing, they will be given ‘read only’ access to the file or asked to ‘take control’ of the file.
Edval Daily, Edval Choice and Edval Interviews are all cloud based solutions and as such allow multiple users via role based access.
Edval integrates with over 50 different Student Information Systems / Student Management Systems, Learning Management Systems and other systems through either web services synchronisation (LISS or SIF) or flat file export / import.
Edval is a Windows only product, however if the MAC can run Windows via VMWARE or in parallel to MAC OS Edval can run in the Windows environment on a MAC.
Edval Daily, Edval Choice and Edval Interviews are all cloud based solutions. Edval is not a cloud based solution.
When you advise Edval that you would like to proceed to purchase, an invoice will be sent to the main contact from Edval. This will trigger a ‘Request for Data’ email with instructions as to how to collect and send your current school timetable data with any supporting information to Edval.
The migration process takes approximately 2 weeks, while we migrate your timetable data into an Edval format. You are encouraged to book into to attend your first day of training (D1 – Timetable Essentials) during this time or soon thereafter (depending on availability). The dates for Edval’s Effective Timetabling course can be found at www.edval.education/events-all
At Edval we require some of your users to undertake our training, to ensure you are best equipped to build and manage your timetable and daily organisation. All of our training is scheduled on our website, where participants can also sign up to relevant training. The Edval Effective Timetabling course is 3 non sequential days consisting of; D1 Timetable Essentials, D2 Timetable Development and D3 Timetable Construction. These are scheduled throughout the year in alignment with the timetabling process. If you are considering the switch to Edval, your trainees can register themselves in advance to ensure they secure a position, particularly as we like the trainees to have a bit of a gap between the D1 and D2, so they have time to make the necessary changes in the Edval file.